A refreshing setting, a fresh perspective: meetings with a view

Holding a meeting on a rooftop terrace? Why a different setting leads to better conversations

When most people think of meetings, they picture white walls, fluorescent lighting, and a standard conference table. But the setting in which a conversation takes place has a greater impact than we often realize. It’s no coincidence, then, that more and more organizations are choosing to hold meetings in unexpected locations, such as a rooftop terrace. In the fresh outdoor air, with a view of the city or the greenery, different kinds of conversations emerge—ones that are more creative, more open, and often more effective.

Why You Sometimes Just Need to Step Outside for a Bit

Fresh air has a positive effect on people. It improves concentration, reduces stress, and encourages an open mindset. In an outdoor setting, people are more likely to think differently and consider new perspectives. The natural stimuli—light, sound, movement—create a different kind of energy. Especially for meetings focused on creativity, collaboration, or reflection, a different setting isn’t a luxury—it’s a tool.

A rooftop terrace as a meeting venue: practical and inspiring

A rooftop terrace combines the feeling of being outdoors with the convenience of a well-equipped meeting space. You often have access to furniture, power outlets, and Wi-Fi, while also enjoying the view, space, and natural light. A well-designed rooftop terrace also offers opportunities for hybrid meetings or breakout sessions without having to physically move to another location. The setting feels informal but is perfectly suited for business purposes.

How a Different Setting Affects Group Dynamics

Anyone who regularly attends meetings knows that the tone and dynamics are often determined by the space. A traditional setup can feel formal and distant, while a rooftop terrace, on the other hand, encourages relaxed conversations. People step back—both literally and figuratively—from their usual roles and are more likely to share different perspectives. This leads to dialogue, new insights, and stronger connections among participants. A different setting helps break through entrenched patterns.

Suitable for more than just meetings

A rooftop terrace also offers opportunities for other forms of consultation or collaboration. Think of an inspiration session in the morning sun, a wrap-up team meeting with a view of the skyline, or an informal networking reception after a work session. Because the space is versatile, you can combine different elements of a workday in one place. This saves time and creates a pleasant rhythm to the day.

What should you look for when choosing a rooftop meeting space?

Not every rooftop terrace is automatically suitable as a meeting venue. When choosing a location, keep the following points in mind:

Accessibility: Is the terrace easily accessible to all participants, including those with limited mobility?
Amenities: Is there enough shade or shelter in case of rain? Are there tables and chairs? And is there access to electricity and the internet?
Noise and privacy: An open space may be more prone to noise disturbances or distractions. Make sure there is enough quiet to allow you to work with focus.
Safety: Especially with larger groups or informal gatherings, it’s important that the patio is safe and well-enclosed.

Sustainable choices and green initiatives

Many rooftop terraces are part of buildings with a sustainable profile. Green roofs, rainwater harvesting, and the reuse of materials are becoming increasingly common. By choosing such a location, you’re indirectly making a sustainable choice without having to emphasize it. Moreover, a green environment feels more soothing than concrete and glass. Greenery has a positive effect on mood and reduces mental stress, which comes in handy during intensive meetings.

Not suitable for every meeting, but it is suitable for the right one

A rooftop terrace isn’t a one-size-fits-all solution. For formal meetings involving sensitive topics or for lengthy technical sessions, a different setting might be more appropriate. But for creative brainstorming sessions, reflective conversations, or gatherings where atmosphere and connection are important, a rooftop venue is a valuable addition. Choose carefully when to use this setting, and make sure the meeting’s agenda aligns with the energy of the environment.